About BackingMinds:

BackingMinds is an early-stage Swedish venture capital company that supports startup entrepreneurs with non-traditional backgrounds. Our firm is guided by the belief that exceptional founders are often overlooked, and we are dedicated to helping them grow their companies. We are currently investing from our second fund, and our portfolio includes successful companies such as CemVision, Transfer Galaxy and TrusTrace. We are a small team of 7 people and are now seeking a full-time Executive Assistant to join our team.

About the role:

The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience performing administrative duties and providing support to the two General Partners as well as the Managing Partner when needed. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

This full-time role is based on-site in Stockholm. Key responsibilities include:

• Manage professional and partly personal scheduling for GPs, including agendas, mail, email, phone calls, client management, and other company logistics

• Coordinate scheduling and calendar management, as well as content and flow of information to other stakeholders internally and externally

• Prepare documentation and research ahead of events or presentations

• Managing investment deal-flow inbox 

• Provide administrative and office support, such as presentation preparation, spreadsheet creation, and maintenance of filing system

• Organize team communications and plan events, both internal, external, and off-site

• Manage social media, content creation, overall marketing, website, and PR 

• Manage travel logistics and activities, including accommodations and transportation

Required skills and qualifications:

• University degree in business administration, finance or a related field is preferred, but not necessary

• Three or more years of experience in an administrative role reporting directly to upper management

• Experience in the startup sector or venture capital in a similar role is a bonus

• Proficient in spoken and written Swedish and English; both are needed

• Excellent skills in Microsoft Office (Word, PowerPoint, Excel) and Google Suite

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

• Ability to maintain confidentiality of information related to the company and its employees

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Drivers license

What sets BackingMinds apart?

By joining the BackingMinds team, you will play a crucial role in our mission to support exceptional and overlooked founders, helping them thrive. But that's not all – as our EA, you'll gain invaluable experience and exposure within the startup sector. You'll have the opportunity to attend top-notch events and network with industry leaders, entrepreneurs, and investors at the forefront of the startup ecosystem. This will provide you with exceptional learning experiences, keeping you updated on the latest trends, innovations, and emerging technologies. You'll have the chance to exchange ideas, build connections, and contribute to the vibrant startup community.

Contact Information:

To apply, send your CV and Cover Letter to our Managing Partner Sara Resvik at sara.resvik@backingminds.com